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Great Ways of Choosing Good CMMS Software for a Business

Companies / SME Jan 25, 2021 - 03:48 PM GMT

By: Travis_Bard


The inception of CMMS (computerized maintenance management system) has completely changed the face of facilities management and maintenance and may improve the general appearance of small or large departments.

Therefore, what is CMMS used for? CMMS software is used to optimize, measure, plan, and track things related to maintenance on a digital platform. Basically, CMMS will open up a new door to possibilities for your maintenance duties and team. To achieve this, here are some ways you may consider to choose excellent CMMS software:

  1. Define Every Functionality Requisite

By deciding on the must-haves, model functionality wants, and requirements, you will have all the details for rejecting solutions, which don’t suit your property’s needs.

With this, you will be able to learn about the non-negotiable functions and determine the ones you may pass and those you can upgrade in case the ROI is conceivable.

2. Comply with the Rules

Using CMMS software may be an excellent way to help your enterprise pass audits and meet compliance standards or certification because it will keep an important database of procedures and assets.

This reduces emissions or operational costs and may help make your enterprise eligible for LEED and ISO certification. It might also help you qualify for insurance policy savings and adhering to client maintenance and government requirements.

3. Assemble Your Team Members

It’s vital to think about every individual who may interact with CMMS software and how they will feel after using new procedures. Consulting the right individuals in the early phases of your research may help ensure you get one step closer to selecting CMMS software depending on a holistic approach to maintenance.

Operators in your team might play an important role in the workorder and work request procedure. This is why input requirements have to be prioritized. Other members you can assemble in your team may include:

  • Reliability engineers
  • Technicians
  • Maintenance managers
  • System administrators

4. Create a List

If you have scoured CMMS customer reviews, directors, and vendor websites, you can go ahead and make a list of the top 5 products. Many maintenance software sellers will conduct live web conference demos and provide you with free trials.

It’s important to take advantage of these essentials. If possible, also direct other individuals to the demo and know what their take is. Facility managers, IT personnel, office administrators, and maintenance technicians may all weigh in. Having many individuals take part in the demo procedure will as well improve the chance of employee buy-in.

5. Check the Costs

Regardless of the clear gains in reducing downtime and efficiency, facility management and maintenance solutions have a cost component, which should be prioritized. Basically, you will need to establish a good budget. Some options to look at may include hosted solutions and on-premises.

On-premises solutions are set up and operated from a company’s hardware and in-house server. On the other hand, hosted solutions will allow organizations to have their CMMS software accessible through the internet and cloud.

6. Consider Scalability

The scalability of a software program is the ability to shrink or expand to meet maintenance needs. Scalable CMMS software will always remain practical and effective, especially when extra demands are placed on the system, like storing more data or adding users.

When you think about CMMS scalability, you need to consider the expenses associated with your system's increased usage. For instance, you can buy an additional license to accommodate the increasing number of users. Therefore, if you decide on using on-premise CMMS deployment, you will require extra hardware to allow users access your system from different locations.


Given the fact that Excel sheets work great for you doesn’t indicate they are the perfect solutions. Using the right CMMS will radically change and improve maintenance at your facilities at a cheaper and more efficient approach.

However, the truth is that choosing the right CMMS is a complex decision, which may determine the future of your business. This is why it’s recommendable that you consider some of the above ways to choose the right software.

By Travis Bard

© 2021 Copyright Travis Bard - All Rights Reserved Disclaimer: The above is a matter of opinion provided for general information purposes only and is not intended as investment advice. Information and analysis above are derived from sources and utilising methods believed to be reliable, but we cannot accept responsibility for any losses you may incur as a result of this analysis. Individuals should consult with their personal financial advisors.

© 2005-2019 - The Market Oracle is a FREE Daily Financial Markets Analysis & Forecasting online publication.

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