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Smart Solutions That Will Make Your Business More Efficient and Productive

Companies / SME Mar 13, 2021 - 07:38 PM GMT

By: Steve_Barker


In today’s digital age, it has become essential for every business to use technology in order to be more efficient and productive. With each passing day, technology continues to develop, offering new ways to improve our lives by simplifying tedious tasks, automating repetitive ones, and facilitating communication. No matter the size of your business, it can benefit tremendously from utilizing smart solutions to improve its operations and services. Meanwhile, remote working has become increasingly common in the last decade, allowing employees to work from any location.

With all that in mind, you can find smart solutions to improve your business’ efficiency and productivity in the guide below.

Software for Remote Working

Remote work started with technology, and the moment we were able to communicate over long distances, remote work has been valid and needed. Many employees find themselves wanting a document or needing to contact a colleague while they’re out of the office. In those instances, the need for software to facilitate and improve the productivity of employees was found. Slack and Google Hangouts are perfect apps that offer easy and simple communication between team members wherever they are. Slack allows you to make group channels for a team, a department, a branch, and the whole company for easier messaging, and it can be integrated with other apps and software. Face-to-face meetings are more productive than any other means of communication, and while it’s difficult to have a meeting while working remotely, Google Hangouts facilitates these meetings. Aside from the high-quality audio and video calls, users can share their screens through Hangouts to show their work more efficiently.

Human Resources Management Software

Human resources tasks and procedures can be tedious and repetitive, and they consume time daily and monthly that can be allocated to other tasks that require decision-making or strategic thinking. Some HR software are cloud-based, so you can access them from anywhere with the proper authorization, while other HR software are installed on the company’s computers and laptops. HRM software manages benefits, recruitment, and other aspects of HR. As demonstrated by Zenefits’ payroll system, there are also specialized programs that allow you to automate the whole payroll system and save your HR team a significant amount of time every month. HR managers can access information about every employee through these tools that help in pointing out the areas that need development. Regular evaluation of employees’ performance will increase the productivity of your business by improving the workforce continually.

Software for Tracking Time and Attendance

If your employees work out of the office or at home, it can be difficult to track the time they spend working. Some may grab a cup of coffee on their way to meet a client or take a nap if they are working from home. Clocking in and out can be manipulated easily if there is no one watching every move, which is practically impossible. These actions will affect the productivity of your business and that’s why you need software to simplify tracking your employees’ performance. There are various time and attendance tools that will track your employees’ arrival, departure, time spent on a specific task, performance, and the results of their tasks. The reports you get from these tools will show you if you are short-staffed or in need of new employees. You don’t need to do anything manually, all you have to do is read the reports generated from these tools.

Utilize Internet of Things (IoT)

IoT is basically the devices that communicate with the internet, internal network, and each other without human interaction. For example, an IoT printer will detect when the ink is low and either order new ink or send you a notification on your phone informing you that you need to buy ink for it. Smart thermostats learn when your employees are in the office and the weather outside and adjust the office’s temperature accordingly to ensure your employees are working comfortably. The devices that became IoT are increasing gradually and it enhances productivity and efficiency as the employee no longer needs to wait for the ink of the printer to get replaced or is put off by the temperature in the office. These are simple examples, while other IoT devices learn the pattern of the employees’ performance and adjust their tasks accordingly to ensure better productivity.

Smart solutions can mean the difference between the success and failure of your business, and they must be utilized properly for your establishment to survive. Some of these smart solutions are free, which means you don’t need to set a budget for them. Others may require a paid subscription, but they will prove to be a good investment in the long run. Incorporating technology into your day-to-day operations will not only improve efficiency and productivity but can also prove to be cost-efficient. Some of these solutions will also eliminate human errors and boost the bottom line of your business.

By Steve Barker

© 2021 Copyright Steve Barker - All Rights Reserved

Disclaimer: The above is a matter of opinion provided for general information purposes only and is not intended as investment advice. Information and analysis above are derived from sources and utilising methods believed to be reliable, but we cannot accept responsibility for any losses you may incur as a result of this analysis. Individuals should consult with their personal financial advisors.

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